Bylaws

Catskill Community Players
Bylaws
BYLAWS
OF
THE CATSKILL COMMUNITY PLAYERS

ARTICLE I
NAME
Section 1. The name of the Corporation shall be The Catskill Community Players, Inc.

ARTICLE II
PURPOSE
Section 1. The purpose of this Corporation shall be to promote and present theatre in the community.

ARTICLE III
NOT-FOR-PROFIT ORGANIZATION
Section 1. The Catskill Community Players, Inc. shall not be conducted for profit, and is incorporated by the definition of the Not-For-Profit Corporation Law of the State of New York. The Corporation is organized and shall be operated exclusively for non-profit charitable purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law). The Corporation shall have no capital stock.

ARTICLE IV
MEMBERS
Section 1. The Catskill Community Players shall have no members, within the meaning of the word “members” as used in the Not-For-Profit Corporation Law of New York.
Section 2. The Executive Board (see Article VI) may, by resolution, establish terms and conditions upon which individuals sharing an interest in theatre may become associated with The Catskill Community Players. Such individuals may be known as “members.”
Section 3. Membership shall be open to anyone interested in the theatre and living close enough to participate.
Section 4. Annual dues for membership shall be $5.00.
Section 5. Non-members are welcome to participate in productions and serve on committees, but will not have voting privileges.
Section 6. A quorum shall be the majority of the voting membership, or at least 8 members, whichever is less.

ARTICLE V
OFFICERS
Section 1. The Catskill Community Players shall be serviced by the following officers who shall be elected for, but not limited to a one-year term: President, Secretary, and Treasurer.
Section 2. Election of Officers
Section 2a. The Nominating Committee shall present a slate of officers to the membership with general nominations open from the floor.
Section 2b. If there is no opponent to a particular person for an office, that person may then be allowed to run unopposed. The Secretary shall cast one ballot for the slate of officers.
Section 2c. If there is more than one nominee for any particular office, voting shall be by secret ballot. The Nominating Committee will count the ballots and give their findings to the President, who will announce the results.
Section 3. Duties of the President
Section 3a. Preside at meetings.
Section 3b. Prepare the agenda for each meeting.
Section 3c. Keep order according to Robert’s Rules of Order.
Section 3d. Appoint necessary committees.
Section 3e: Send out the notices of the called meetings in conjunction with the secretary.
Section 4f.  Maintain contact list in conjunction with the Secretary.
Section 4. Duties of the Secretary
Section 4a. Record the minutes of each meeting and  read them at the following meeting.
Section 4b. Keep a continuing roll of the membership.
Section 4c. Handle correspondence under the direction of the President.
Section 4d. Keep the bylaws.
Section 4e. Send out the notices of the called meetings in conjunction with the president.
Section 4f.  Maintain contact list in conjunction with the President.
Section 5. Duties of the Treasurer
Section 5a. Serve as custodian of the funds, both incoming and outgoing.
Section 5b. Prepare a financial status report for each meeting.
Section 5c. In the absence of the President, preside at meetings.

ARTICLE VI
EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the President, Secretary, and Treasurer, who are elected annually by the membership. In addition, two Members-at-Large will be elected to serve a staggered two-year term each.
Section 2. The duties of the Executive Board shall be:
Section 2a. To approve the directors and the shows selected for each season.
Section 2b. To decide the price of admission for any given production.
Section 2c. To meet with the director and producer of each show no more than two weeks   into rehearsal to approve the budget and review the progress of the show.  Additional meetings may be called at the discretion of the board.
Section 2d. To give permission for the loan of costumes. Costumes may be borrowed by CCP Members and approved theatrical groups only. Costumes must be returned in as good condition as when they were checked out, i.e. cleaned, repaired, or replaced.
Section 2e. To appoint a replacement in the event a vacancy occurs on the Executive  Board before the expiration of a term and prior to an annual meeting.

ARTICLE VII
MEETINGS
Section 1. Meetings shall be held at least every three months to include the annual social meeting in January and the annual picnic meeting in July/August and a meeting within 30 days of the closing of each show.
Section 2. A notice will be sent to the membership prior to each meeting, specifying the meeting date, time, and place.
Section 3. Special meetings may be called at the discretion of the President or Executive Board.
Section 4. A notice of each meeting shall appear through Facebook, email, and the website prior to the meeting.
Section 5. The fiscal year of the Corporation shall be January 1 to December 31.

ARTICLE VIII
APPOINTMENTS
Section 1. The following appointments will be made:
Section 1a. Publicity Chairman, whose duties shall be to post notices in the local newspapers and publicize all activities of the organization in the newspapers, or on radio or television.
Section 1b. Two Wardrobe Caretakers, whose duties shall be to be familiar with the costume collection and keep an in-and-out record of all costumes on loan. All persons authorized to borrow costumes must be accompanied by a Wardrobe Caretaker.
Section 1c. Historian, whose duties are to maintain a scrapbook including all pertinent  pictures and clippings.

ARTICLE IX
COMMITTEES
Section 1. There shall be three standing committees as follows:
Play Reading Committee, 3 or more members;
Gift and Flower Committee, 1 or more members;
Nominating Committee, 2 or more members.

ARTICLE X
PRODUCTIONS
Section 1. The Producer/Director shall be immediately responsible for each production.
Section 2. Crews must be formed at the beginning of a production with crew chiefs appointed by the Producer/Director. Crews shall be set up for Box Office, Costumes, Publicity, Make-up, Stage Crew, Set Construction, Properties, Lighting, and Refreshments.
Section 3. A written budget must be presented to and approved by the Executive Board. The budget shall consist of the following items: Stipends, Costumes, Scenery, Music and Scripts, Publicity, Properties, Royalties, Make-up, Building Usage, and Miscellaneous.
Section 4. Notices of auditions shall be posted on public events lisings in newspapers and online at least two weeks in advance to the entire membership and other interested persons.

ARTICLE XI
PERSONAL LIABILITY
Section 1. All persons or corporations extending credit to, contracting with, or having claim against the Corporation or the Board of Directors shall look only to the funds and property of the Catskill Community Players for the payment of any such contract or claim or for the payment of any debt due or payable to them from the Corporation or Executive Board, so that no individual, present or future, shall be personally liable therefore.

ARTICLE XII
CORPORATE SEAL
Section 1. The Corporate Seal of this Corporation shall consist of a flat-faced die, with the words “The Catskill Community Players, Inc., New York Incorporated 1979″ thereon.

ARTICLE XIII
AMENDMENTS
Section 1. These bylaws may be altered, amended, or repealed at any regular or special meeting of the membership by a vote of not less than two-thirds of all the members present providing a quorum is present and participating in the meeting.

ARTICLE XIV
REVIEW
Section 1. The bylaws shall be reviewed annually by a special committee appointed by the President, which committee shall make recommendations to the membership for changes and revisions.

Adopted April 9, 1979.
Revised February 1, 1992.
Revised July 16, 2000.
Revised January 25, 2015

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